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Club website, member portal and admin

A Round Robin project

RACDDL

A busy service club ran membership, events and reporting across spreadsheets and chat. We replaced them with one system: a public site that gets found, a member portal and an admin for the board.

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Services used
RACDDL home page: Volunteer with a leading Rotaract club in Delhi NCR
The same home page on a phone

01Projects

Every project, its own page.

Each flagship project has a page with its story and its impact, so the club's work can be found on its own.

  1. Flagship Projects: Making a Lasting Impact
    All projects
  2. Project Unnati: recycling waste paper into notebooks for underserved children
    Unnati
  3. Project Rakt Setu: regular blood donation camps and thalassemia awareness
    Rakt Setu
  4. Project Ecosevika: upcycling cloth to create livelihoods for women
    Ecosevika

02Joining

Applications that keep their place.

The process is explained before anyone applies, and the six-step form saves a draft as you go, so nobody loses their answers.

What the process looks like: share your interest, application review, interview and onboarding
Membership Registration: a six-step form starting with personal information
  1. The process
  2. The form

03Dispatches

A newsroom that gets indexed.

Posts live in a newsroom the club calls Dispatches. A sitemap and Search Console fix got the blog indexed.

Dispatches: practical posts, project reflections and search-first guides, under the lead dispatch

04Portal

Members serve themselves.

Members sign in with a password, an emailed link or Google, keep their profile current, download certificates and track service hours without asking the board.

Member sign in: continue with Google, or email and password, with an emailed sign-in link instead

05Admin

The board runs the club in one place.

Committee members work in one admin, with access set by the position each person holds.

  1. Applications boarddrag each application to its next stage
  2. Permission templatesaccess follows the position
  3. Certificates in bulka ZIP for the whole year
  4. Event RSVP and check-incapacity, waitlists, walk-ins and QR codes
  5. Form builderresponses to Excel and Google Sheets
  • Next.js
  • Payload CMS
  • PostgreSQL
  • Cloudflare Workers

Next project

Safer Streets

Rotaract again, this time across the District: dark streets, followed until they are fixed.

Read the case study
Safer Streets home page: Map the dark spots. Get them fixed, beside a lamplit street at night

Running an organisation on spreadsheets?

We reply within one working day.

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